Services

Every event is unique. Therefore, Savoir Affair offers full event planning service or customized packages to serve your distinctive event needs. If you do not see a package below that matches your specifications a la carte consultations and packages are available. Please contact me for more information.

For more information please call 443-731-6431 or email monique@savoiraffair.net

Packages:

Deluxe

The Deluxe package is designed for those clients who prefer to view the magic of events through the eyes of their professional event planner. With the deluxe package, Savoir Affair will take care of every aspect of your event planning and execution from start to finish.

Weekly consultations

Schedule and attend all appointments

Budget development and maintenance

Develop event timeline

Theme and décor suggestions

Negotiate vendor contracts

Site research and selection

Vendor research, recommendations, contract negotiations and selection

Arrange and manage hotel rooming block

Manage save the date, invitations and RSVP’s

Speaker / Entertainment research, recommendations, contract negotiations and selection

Badges and printing

Coordinate air and ground travel

Assist with vendor billing and invoicing

Confirmation final set up with all vendors and services

Coordinate room set up and breakdown

Event day execution

Post event meeting

Classic

The Classic package is perfect for those clients who appreciate the event planning experience but could benefit from guidance to ease some of the anxiety. Using consultation services offered in the Deluxe package, we would customize your package depending on your event type, time line, size and overall event goals.

Sophisticated

The Sophisticated package is for those who have carried out all the steps to implementation but seek additional support to ensure your day runs smoothly. Approximately one month prior to your event, we would meet to review and familiarize ourselves with every detail of your event then continue to work closely together to properly transform your vision to a memorable event.

Event review approximately one month prior to start date

Attend final walk through

Attend and facilitate final planning meetings as necessary

Confirm and coordinate set up and break down for all vendors, equipment and any other services scheduled for event day

Confirm and assist with incoming and outgoing air and ground travel or VIP guests

Coordinate all pre-event rehearsals including dinners, speaker presentations, sound check and performances

Event day execution

Additional Services:

Site Selection / Contract Negotiation:

Present a variety of venue options based on event needs. Negotiate the best rates, food & beverage options and other amenities and concessions.

Budget Management:

Assist with budget development based on event goals. Maintain event expenditures and ensure costs stay within budget. Provide ongoing reports.

Online Registrations:

Create and maintain custom registrations website. Serve as point of contract for all inquiries.

Speaker Management:

Manage all speaker, keynote and special guest logistics including presentations, travel, audio/visual requirements, riders, hotel accommodations and all other requests.

Sponsorship / Exhibitor Management:

Assist in the development in the sponsorship prospectus; manage and confirm interested sponsors and exhibitors; assist with load in/ load out services; liaison with venue and exhibitors; track and update report; manage onsite.

Vendor Management:

Coordinate with all vendors providing event services including but not limited to audio/visual services, photographer, videographer, decor, printers, mailings, and rental equipment. Oversee in room set up/break down; manage rooming lists; ensure that all vendors are following policies and procedures; manage invoicing and on time payments.

Onsite Execution:

Oversee event execution from start to finish. Manage volunteers, onsite registrations process and event schedule. Facilitate pre and post event meetings.