Site Selection / Contract Negotiation:
Present a variety of venue options based on event needs. Negotiate the best rates, food & beverage options and other amenities and concessions.
Assist with budget development based on event goals. Maintain event expenditures and ensure costs stay within budget. Provide ongoing reports.
Create and maintain custom registrations website. Serve as point of contract for all inquiries.
Manage all speaker, keynote and special guest logistics including presentations, travel, audio/visual requirements, riders, hotel accommodations and all other requests.
Sponsorship / Exhibitor Management:
Assist in the development in the sponsorship prospectus; manage and confirm interested sponsors and exhibitors; assist with load in/ load out services; liaison with venue and exhibitors; track and update report; manage onsite.
Coordinate with all vendors providing event services including but not limited to audio/visual services, photographer, videographer, decor, printers, mailings, and rental equipment. Oversee in room set up/break down; manage rooming lists; ensure that all vendors are following policies and procedures; manage invoicing and on time payments.
Oversee event execution from start to finish. Manage volunteers, onsite registrations process and event schedule. Facilitate pre and post event meetings.